We're seeking a dedicated and detail-oriented Administrative Assistant to join our team.

This is a full-time, on-site position where you will play a pivotal role in supporting our operations and ensuring smooth day-to-day activities. You will be responsible for providing administrative assistance, managing phone communications with professionalism, coordinating team interactions, and handling executive-level tasks with efficiency.

 Role & Responsibilities:

• Personnel Management: Process and maintain personnel information, including new hires, terminations, and status changes.
• Data Management: Develop, update, and maintain data across spreadsheets, databases, and other systems; retrieve and analyze data as needed.
• Communication: Draft, proofread, and distribute written communications, such as agendas, emails, reports, and meeting minutes.
• Research & Reporting: Compile and analyze data for departmental use in meetings, budget reviews, or special events.
• Records Maintenance: Manage electronic and paper filing systems; monitor updates, changes, and deadlines.
• Customer Service: Handle departmental reception duties, direct calls/emails, and assist with customer service requests.
• Administrative Tasks: Create and manage spreadsheets, invoices, requisitions, and agreements while ensuring compliance with applicable regulations.
• Accuracy & Confidentiality: Perform accurate and confidential data entry; review work products for accuracy and completeness.
• Inventory & Supplies: Order uniforms and office supplies, maintain inventory, and coordinate equipment repairs.
• Mail & Communication: Receive and distribute mail, prepare reports, and disseminate information to relevant parties.
• Policy Compliance: Ensure adherence to privacy laws, security procedures, and internal guidelines; explain relevant procedures as needed.
• Team Support: Oversee and guide supplemental staff, answering  questions regarding events, policies, and procedures.